What’s the one thing that every employee dreads? It is, without any doubt, long business meetings use digital signage. Listening to someone speaking for a couple of hours or more and being attentive throughout this duration is nothing less than a daunting task.
Still, companies conduct meetings, and a lot of them. The reason? They are imperative for decision-making and various other operational aspects. Whether you have to launch a new campaign, implement new policies, or discuss internal company matters, you have to hold a meeting, no matter how much your employees dread attending it.
However, there’s one thing you can do to make it less intimidating and dreadful for them – make your business meetings more engaging. Here are some effective tips you can follow to do the same:
Use Interactive Display
Take the help of modern technology and make your meetings more engaging and productive. If you are just standing by the board and speaking non-stop, the meeting won’t be a success, even if the information you’re sharing is extremely valuable. The reason? You wouldn’t be able to grab the attention of your users.
What you can do here is use an interactive display system to your points across more effectively. You can get these displays by contacting Hikvision Distributors in your area. This company, indeed, is the best in the business. From Hikvision digital signage to LED screens, their products are widely used globally.
Coming back to our point, it has been proven in studies the use of interactive technology increases the interest of the audience. They pay more attention to what’s being shown to them or communicated to them.
Have Limited Attendees
It may seem like a good idea to have all your employees present at the meeting. But, remember that the more the merrier may not work in all cases. It can be a case of too many cooks, as there will be more distractions and more opinions (some unwanted ones as well). Resultantly, the meeting will be prolonged, testing the patience of employees.
Keep Them Short digital signage
This brings us to our next point. Time, as we all know, is a precious resource, and we should use it optimally, particularly when conducting a meeting. Let your employees know beforehand that the meeting is going to be a short one. This way, they wouldn’t consider it as a challenge to sit through.
Now, when the actual meeting starts, don’t beat around the bush and be to the point. Studies reveal that the ideal duration for a meeting is 22 minutes. Having said that, this doesn’t mean that you should miss out on key details and not hear what other attendees have to say.
Encourage Feedback digital signage
Company meetings shouldn’t only be about the person speaking and the rest of the attendees listening. It is particularly due to this reason these meetings become tedious for employees.
To make them more engaging, ask all the attendees to give their feedback. Involve each one of them. This will make them feel more valued. They will know that their opinion is being heard and appreciated. Moreover, you may also get an idea that you had not thought of before.
Have a Different Host for Every Meeting
If only one individual hosts every meeting, it can become monotonous for attendees, no matter how captivating their presentation is. Therefore, adopt the practice of having a different host for every meeting. This will not only kill the monotony but encourage others to showcase their presentation skills as well. And for those who don’t have them, it will provide them with them an opportunity to improve them. A win-win situation for all!
Use High-quality Equipment
This doesn’t directly impact the engagement level of employees; it still deserves mention. Using inferior quality equipment, such as LEDs or a digital signage ,projector, can prove to be a real hurdle in putting your message across. Such equipment will frequently become faulty and require repair services, causing grievances for your organization.
Have Energy Backups in Place
It will be a real disturbance if there’s a power blackout during the meeting. The momentum will be broken and there will be time wasted as well. To save yourself from this hassle, ensure you have sufficient power backups. For this, you should consult UPS suppliers in Dubai and get a customized one for your office, depending on the size, scale, and usage.
In a nutshell, it’s safe to say that business meetings hold crucial importance digital signage. However, you can only conduct them successfully if you are able to make them engaging and interactive. And we hope that the tips discussed above will help you in doing the same.